Preparing a swim meet takes a small army of volunteers, a flurry of emails and a stack of attached spreadsheets. Brainzie Meetflow is laser-focused on that preparation stage — planning the meet, managing entries and keeping everyone in the loop — so the hard part is done before anyone steps onto poolside.
Shape events, sessions and warm-ups to maximise participation while staying inside your venue's hire window — no overruns, no penalties.
Guest clubs upload and manage their own entries directly — no more email shuffle. Hosts set the parameters and approve, even a subset of a club's swimmers, so deadlines can stay open longer.
A psych sheet that builds itself in real time as clubs submit, with a club-specific view of what's accepted, what's waiting and what changed.
Imports from the software clubs already use to manage members and entries — SwimClubManager, Meet Manager, Sportsystems and more.
When a place opens up, the next entry in line is offered it automatically — no spreadsheets, no chasing.
Each swimmer can see their own entries directly, without waiting for a volunteer to pass the message along.
Hosts plan the meet and set the rules; guest clubs enter their own swimmers against those rules; the psych sheet and waiting list keep themselves up to date. You spend the run-up reviewing, not rekeying.
If you organise club or open meets, come in as an early user and help shape Brainzie Meetflow around how your meets actually run.
Request early access