Free for a limited time
Swim meet software built for this century: online, easy, powerful. Everything from the licence application to collecting club fees, in one place — and your own AI agent can do the busywork.
It did its job. It just wasn’t built for phones, links or the cloud. Meetflow was.
In September 2026 we compared the published features of the meet, entry and results software UK clubs use today. Online entries, fee collection and free live results exist elsewhere — so they’re not on this list. Everything above, we found only in Meetflow. Spotted one we missed? Tell us and we’ll correct it.
One live picture for everyone:
✅ Entries accepted⏳ Waitlisted🚪 Withdrawals💷 Paid & owed📋 Start sheets🏆 ResultsApplication pre-filled from your meet.
Warm-ups and timings, worked out for you.
Clubs enter themselves. You decide in bulk.
Timing desk, announcer, check-in.
Published live. Rankings files built.
Every club’s bill, paid and reconciled.
We’re adding to Meetflow until every part of a meet runs here — so you can save on software licences while giving volunteers, swimmers and parents a modern, first-class experience.
Connect Claude or any MCP-capable agent. It acts with your permissions — nothing more — and your name is on every change.
Read your meets, entries and running order; accept, waitlist or reject entries; add late entries and withdrawals; import a club’s entry file; invite clubs; set session times; clone last year’s meet or build one from its events file and entry pack; publish when you’re ready.
Sign in to Meetflow and open AI assistant. It shows the address to paste into your agent’s connector settings, then you sign in with your own Meetflow account.
Accept every entry from Black Lion.
Clone last year’s gala for 14 March.
Import the entry file Bromley just emailed.
Will session 2 finish before 6pm?
Withdraw Chloe from the 100 free — she’s ill.
£0 for parents — at every meet
No app to buy, no subscription, no login, no extra fees. Live heats, results and start sheets on any phone — included in every meet, for every family and every club.
Warm-up groups, heat counts and start times worked out from the entries — and redrawn the moment they change.
Getting session times right by hand takes hours of spreadsheet work and still goes stale the moment an entry changes. Meetflow redoes it every time — and the same numbers feed the entry pack, the heat sheet and the start sheets.
Run Meetflow side by side — it reads their files in and out. Or build, time and publish the whole meet here and skip them altogether.
Meetflow reads an automatic timing console straight into the browser, or picks up Dolphin result files as they land — or you type the times from the cards, heat by heat.
Tap any line for the detail.
The Meet Manager or Sportsystems export (Lenex or .ev3), zipped as it comes: sessions, events, age groups and time limits. Nothing to retype.
Browse any club’s meet read-only and clone its shape. Their structure travels; their licence, bank details and contacts never do.
Every heat timed on a cumulative clock, flagged the moment it passes your hire window. Pin any heat by hand; the rest re-computes.
Groups by age and gender you can announce out loud, sized per lane, never split across two calls.
Spare pool time priced in extra entries, the day drawn to scale, and overlapping sessions flagged.
Every Swim England question answered from your meet, the blanks named, the entry pack attached as one link. Tracked to the licence number.
Conditions, prices and closing date generated from the meet itself — never the old version, never contradicting the form.
Weeks ahead, the swimmers whose details would stop a time being ranked are named — to you and to their club.
Lenex or HDR/MRF, grouped by day, ready for Swim England’s five-working-day deadline, with every excluded swim explained.
.sd3, .cl2, .hy3 or the ZIP unopened — whatever the club’s software produces.
Accepted stays accepted, changed seed times update, missing swimmers are withdrawn — every change listed by name first.
Filter by club, session, swimmer or state, then accept or reject what’s showing. “Everything from Black Lion is in” is three clicks.
The late entry from an email or the desk: pick the club, type the swimmer and their times, and it goes in accepted — or add an event to a swimmer already in. Only the events they can swim are offered, by gender and age group, each time is checked against the qualifying and upper limits as you type, and the club’s next file recognises the swim rather than entering it twice.
Clubs and hosts can withdraw until the meet ends. The entries deadline decides the money, not the lane.
Reconcile entries swimmer by swimmer against its export — scratches come across as withdrawals.
Each club gets its own signed link — nothing to sign up to, no password.
A swimmer-by-swimmer preview of exactly what will go in.
The same link shows your decisions, what they owe and how to pay.
The swimmers whose details need fixing, shown to the club that holds them.
Entries per event, per session, per day or one price for the whole meet. Coach passes and team-manager passes priced separately, per session, day or meet. Relay teams per event. Late withdrawals billed or waived, case by case.
Each club’s bill computed live from your fees, moving as you accept and reject.
Declared by each club, priced separately.
Record payments and adjustments; see at a glance who has paid and who still owes.
Every file, decision and payment on the meet, searchable.
Heats, lanes and a box per swimmer, saved a heat at a time, places worked out for you.
Dolphin result files read as they land; an automatic console’s feed read in the browser.
Installed on a laptop, tablet or phone, it runs offline and catches up when the signal returns.
Entries grouped by age group for the desk.
The race on the blocks — names, lanes and clubs — ready to read out.
The host drives; every screen follows.
Running to programme, at a glance.
From the timing desk, or uploaded from Meet Manager with the seeded heat sheet.
Clearly labelled, so nobody mistakes a draft for the result.
Link a season’s meets, with World Aquatics points, place scoring or most improved.
Keep the finale-night reveal a surprise.
No app, no subscription, no login, no extra fees — live results for every family.
Events, heats and lanes by club and swimmer — replaces the paper confirmation.
Live as clubs enter, with withdrawn swimmers correctly off it.
Find your own swimmers in seconds.
Add helpers by email or share the club’s join link and approve who asks.
Roles, not a shared password.
One search for swimmers, events and sessions.
Install it on the laptop, a tablet or a phone.
Import their meet exports, reconcile against their entries, upload their results.
Build the meet, time it on the desk and publish results — all here.
Every part of the meet Meetflow runs is one less thing you need another seat for — and more is coming.
“Accept every entry from Black Lion.” Your agent does it with your permissions.
Clones last year’s, or builds one from its events file and entry pack.
Imports files, decides entries, adds late entries and withdrawals, moves session times.
Marked as your AI assistant acting on your behalf — nothing hidden.
Automatic waiting list — offering a freed place is still by hand. Relays — individual events only for now. Swimmer and parent logins — they follow through the public pages. Instant streaming — pages refresh a few seconds behind.
When we start charging, it will be one affordable yearly subscription — a fraction of what traditional meet software costs.
Per-meet pricing punishes the clubs that host the most. A typical club hosts three or four meets a year — paying per meet, that adds up fast. With Meetflow, one yearly subscription covers every meet you run, and free results for every parent are always included.
At meetflowapp.brainzie.co.uk. New? Create an account with your email.
Clubs → name → Create. You’re its admin.
Import a meet, New meet, or clone one.
One link each. Decide as entries arrive.
Never per meet. When we start charging, it will be one accessible yearly subscription covering every meet you host — a fraction of what traditional meet software costs, and much cheaper than per-meet pricing for a typical club hosting three or four meets a year. Free results for parents are always included.
Yes — for a limited time, Brainzie Meetflow is free: every feature, as many meets as you run, and no card to enter. Because there is no card, nothing can ever be charged without you choosing to.
No — never. Results, start sheets and heat sheets are free on any phone or computer — no app to buy, no subscription and no login, for parents or for the club.
Yes. Connect Claude or any agent that supports MCP and ask it in plain English to decide entries, import files, invite clubs, change session times or clone a meet. It acts only with your permissions, and every change carries your name.
Yes, side by side: import the meet from their export (Lenex or .ev3), reconcile entries against Meet Manager, and upload results back. Or skip them — build, time and publish the whole meet in Meetflow.
It is built for today: online on every device and still working offline, entries by link instead of email, free results on every phone, one live status that hosts and visiting clubs both see, bills that keep themselves, and an AI agent you can simply ask. Any volunteer can use it — no specialist needed.
It plans warm-up groups from the actual entries, checks every session’s times against the pool hire and prices spare pool time in extra entries, pre-fills the Swim England licence application, catches rankings problems weeks before the meet, generates the entry pack from the meet itself, works with your AI agent, and puts all pre-meet preparation online in one place.
On both sides of the meet. Hosts stop retyping entries, chasing payments and reprinting sheets. Visiting clubs upload the file they already have, withdraw swimmers themselves and always know what they owe — without a single email.
End to end: the Swim England licence application, session and warm-up planning, club entries, race-day timing and announcing, published results, rankings files, championships, and collecting every club’s fees.
No. Each club gets its own signed link. They upload the entry file their club software produces, check every swimmer before submitting, and come back to the same link to see your decisions and what they owe.
Yes. Install Meetflow on a laptop, tablet or phone and it opens and runs with no connection, catching up with the server when the signal comes back.
It may. To advertise Meetflow, we may name your club and the meets it organises with it — for example “Anytown Swimming Club organised its Summer Open Meet using Brainzie Meetflow” — using the club’s and the meet’s names and what the club has already made public, never a swimmer’s or anyone’s details. Entry packs and printed pages also carry a small “Made with Brainzie Meetflow” line. If you would rather we did not, tell us and we will stop — the terms say how.
Sign in at meetflowapp.brainzie.co.uk, create your club, then import or create your meet and invite the visiting clubs. There is nothing to apply for and nobody to wait on.
Still have a question, or an idea for Meetflow? Ask us — it comes straight to the person building it →
Your next meet, end to end — and parents never pay a penny to follow it.
Start your first meet